THE RENTAL WORKSPACE
Think beyond
the reservation.
Every booking has a before, a during and an after.
Keep the whole rental connected.
Know what’s ready.
And what isn’t.
An availability picture your team can work from.
Keep individual vehicles, classes and branches together. Use a continuous calendar view to see hire periods, reservations and downtime across the fleet.
- Vehicle lists and calendar availability
- Vehicle classes and branch details
- Repair and maintenance downtime periods
- Booking conflict checks before saving downtime
- Vehicle photographs and records
A reservation.
With the details in place.
Give the booking its own place before it becomes an invoice.
Record the customer, drivers, pickup and drop-off information, vehicle class and charges. Move between list, calendar and Kanban views to follow your bookings in the way that suits the day.
- Advance reservations, separate from invoices
- Pickup and drop-off dates, times and locations
- Customer and driver details
- Draft, confirmation and completion stages
- Rental agreement printing from the booking
The charge.
The payment.
The amount still owing.
Three different things. One clear view.
Prepare an invoice from a booking with its rental details filled in, or create one directly for a walk-in. Receive deposits before invoicing, then decide when and how much to allocate.
- Booking-linked and direct rental invoices
- Item lines and optional rental details
- Booking deposits and invoice payments
- Partial allocation and unallocation
- Payment dates, methods and remaining balance
- Bank accounts and bank transaction records
The car you handed over.
The car that came back.
Keep both records with the rental invoice.
Dedicated check-out and check-in pages give your team a place to record the vehicle’s condition and photographs. View the handover records from the invoice when you need to look back.
- Checkout and return odometer readings
- Fuel levels, keys and condition checks
- Notes and damage reporting
- Separate pickup and return photographs
- Invoice-linked inspection history
People don’t fit
in separate spreadsheets.
A customer can be a supplier, too.
Keep parties in a shared list and mark each record as a customer, supplier or both. Link customers and drivers to the rental records where they belong.
- Shared party records
- Customer and supplier roles on one record
- Driver and licence details
- Searchable lists with pagination
When someone asks,
“What happened here?”
Have a record to come back to.
Business logs capture actions with who and when. Print rental agreements and invoices from their relevant records, and keep vehicle handover evidence with the sale.
- Booking and invoice business logs
- Rental agreement printing
- Invoice printing
- Linked checkout and return records